Pi Workspace v2 · Project Intelligence Platform

Every project, clearly.
From site to boardroom.

Pi Workspace gives every level of your operation the right view of the same live project data. Schedules, people, meetings, documents and risks sit in one place, with no spreadsheets, email chains or chasing updates.

Request a demo See the platform

Project intelligence — from site to boardroom. Built for project-driven businesses — from mining to engineering and services. Hosted in Australia or run on your own servers.

pip · command centre
Pi Workspace v2 Command Centre — live portfolio dashboard
One platform · four views

The right view for everyone

From the project office to the site gate to corporate HQ — one source of truth, role-based for each audience.

🛰️
Your project office

Command Centre

Where your project managers run the portfolio: schedules, resources, meetings, documents, actions and risks for every project, kept live in one place.

📊
Your leadership

Management Portal

Portfolio oversight for executives, across one project or many. Health, milestones, risks and published minutes at a glance.

🧭
Your delivery teams

Team Portal

The working view for the delivery crew: schedule, actions, risks, meetings and reports for their project, with sortable lists and drill-down.

🔑
Your site management

Customer Portal

A clean view for the customer and site stakeholders showing exactly what you choose to share, one screen per project, with access limited to authorised people.

+

Resources on the schedule

Assign people to schedule tasks, mark leave, and see overcommitment across projects at a glance.

+

Scheduling that reflows

Gantt with working calendars, public holidays and dependencies that move successors when dates change.

+

Meeting minutes

Turn transcripts into actions, risks and decisions, publish to the right portal, and see when minutes were last sent.

+

Documents and AI search

Upload project documents for an AI summary and filing, then search in plain English across every project.

+

Secure portals

Only authorised people get in, using a one-time passcode sent to their email. There are no passwords to manage.

+

Email history

Every portal invite and set of minutes that went out, with who received it and when.

+

Shared contacts

One pool of stakeholders across projects, with roles, organisations and time zones for meeting planning.

+

Feature requests

Customers and teams can suggest improvements from any portal and watch them move to shipped.

See it in action

Real views. Live data.

The same platform in action — Command Centre, schedule & resources, resources timeline, and management portal.

Pi Workspace v2 Command Centre portfolio dashboard

Command Centre

Portfolio pulse — open actions, risks, schedule progress and meetings across every project.

Pi Workspace v2 project schedule Gantt with assignee chips

Schedule & resources

Gantt with assignee initials — green confirmed, amber tentative, thin red ring when overcommitted.

Pi Workspace v2 resources timeline

Resources

People capacity on a timeline — who is booked, on which project, and where the conflicts are.

Pi Workspace v2 management portal all-projects overview

Portal

Read-only Management portal — all projects, RAID, progress and invoicing for leadership.

Your data, your choice

Hosted for you, or on your own servers

Run Pi Workspace in our Australian cloud, or install it inside your own network with a private AI model so project data never leaves your control.

☁️
Fastest start

Pi Workspace Cloud

Hosted in Australia and ready to go in days.

🏢
Full data control

Pi Workspace On-Premises

The same platform on your own infrastructure, with a private AI model for summaries and search. Talk to us about scope and pricing.

Simple, predictable pricing

Pay for the people who run projects. Portals are free.

You pay for the platform and each project manager who uses the Command Centre. Team, Customer and Management portals are unlimited — no charge for viewers.

Saves each project manager around 7 hours a week — about $30,000 a year.

Conservative estimate from Australian loaded PM labour rates and task-level savings tied to Pi Workspace features.

Setup · one-off

$2,500
Get your instance live and your team productive.
  • Instance setup & configuration
  • Project import
  • PM one-time passcode sign-in
  • Training session
Optional: customer-portal logo branding $250 one-off per logo.
Monthly

Platform + seats

$1,200 + $350 / PM
Platform hosting & support · named Command Centre seats.
  • $1,200/mo platform — Australian hosting, updates & new features, email support
  • $350/mo per project manager — named user, one-time passcode sign-in
  • Portals unlimited & free — PMs create Team, Customer & Management portals; viewers free
  • Unlimited projects, meetings, documents & schedules
Annual billing: 2 months free.

Optional add-ons

$3,000 + /mo
Pi Workspace Managed — we run your Command Centre.
  • Experienced PM behind your platform
  • We load & maintain projects
  • Meeting capture & curation
  • Clean data & current dashboards
  • On-premises + private AI — quote
Ideal when you want the intelligence without the overhead.
1 PM $1,550/mo 3 PMs $2,250/mo 5 PMs $2,950/mo

Typical cost vs saving, per year

The $2,500 setup is a one-off, so from year two your cost drops to the figure shown and stays there.

Project managersYear 1 costYear 2 onward, per yearEstimated savingNet saving
1 PM$18,000$15,500/yrDrops from year 2~$30,000~$12,000year 1, then ~$14,500/yr
2 PMs$21,500$19,000/yrDrops from year 2~$60,000~$38,500year 1, then ~$41,000/yr
5 PMs$32,000$29,500/yrDrops from year 2~$150,000~$118,000year 1, then ~$120,500/yr

Annual billing (2 months free). Year-1 includes the $2,500 setup. Savings are conservative estimates, not guarantees.

Prices in AUD, ex GST. Final quote scoped to your team size and deployment.

Actively developed

Your input shapes the roadmap

Request features right inside the platform, vote on what matters, and watch them ship. Improvements that benefit everyone roll in at no extra cost.

Under Review→ Planned→ In Progress→ ✓ Shipped
Common questions

FAQ

How fast can we be up and running?

Typically within 1–2 weeks of signing: we provision your platform, import your current projects, set up PM one-time passcode sign-in, and walk your team through the Command Centre.

Who needs a seat?

Only project managers who use the Command Centre. Customers, team members and executives view Team, Customer and Management portals free — PMs create those portals themselves, with no charge for viewers.

Do our stakeholders need accounts or logins?

No. Access is via secure per-recipient links with one-time email-code verification — nothing to install, no passwords to manage, and access can be revoked per person at any time.

How does meeting capture work?

Upload a meeting transcript (Word, text, VTT and more) and Pi Workspace automatically extracts actions, risks, decisions and milestones into the right project — with a review queue so a human approves before anything is published.

What if we don't have a PM to run it?

That's what Pi Workspace Managed is for — we run your Command Centre as a service: loading projects, running meeting capture, and keeping dashboards current. You get the intelligence without the overhead.

Is our data secure? Where is it hosted?

Your data is hosted in Australia, with portal access protected by per-recipient verification. Full details are in our Terms & SLA.

Can we request features?

Yes — and it's built in. Submit and vote on feature requests right inside the platform and watch them move from Under Review to Shipped. Platform improvements roll out to everyone at no extra cost.

See it on your own projects.

The fastest way to understand Pi Workspace is to see your work in it. Request a demo and we'll walk you through a live portfolio — from site to boardroom.

Project Intelligence Pty Ltd
[email protected]